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Payroll software can be filled with cumbersome processes, manual data entries, and hard-to-learn technology. For most organizations, payroll challenges emerge at year-end — when the pressure is on. Problems associated with legacy payroll software, including reporting, balancing efforts, special file loads, reconciliations, and unique file types can create time-consuming, error-prone bottlenecks.
Every organization wants to deliver perfect checks on every payroll run. But how can you achieve payroll accuracy and solve year-end challenges if you’re still relying on outdated payroll technology? Legacy payroll software lacks several advanced features and capabilities that improve payroll efficiency, accuracy, and compliance including:
- Seamless integrations with HR, time and attendance, and finance applications
- Automated regulatory updates that make it easy to stay compliant
- Mobile and self-service tools to engage employees
- On-demand reporting and analytics for complete visibility
- Automated workflows that allow you to have complete control over the payroll process
Payroll Software — What should it include?
Support your payroll team, your people, and your culture with modern and scalable technology to meet your business needs.
Increased Compliance
Changes and updates from federal, state, local, and regulatory agencies should be automatically updated to the payroll system in a timely manner. In addition, reporting capabilities and a full audit trail should be integral to the payroll application, providing on-demand access to audit compliance data when needed. UKG Payroll Software can help reduce the risk of errors and costly penalties with regular system updates and robust reporting to help you always remain compliant.
Reduce Manual Payroll Errors
Workflows and checklists within the payroll software system help the payroll team stay in sync, reduce errors, and cut down on administrative time involved in using manual and separate worksheets to track the payroll process. With UKG Payroll Software, extensive workflows can be configured along with real-time payroll processing reporting so that you have complete insight at every step of the process.
Empower Employees with Self-Service
Mobile and self-service tools empower employees to enter data such as W-4 and direct deposit information, address changes, and state and local tax changes on their own — saving the payroll team significant time and effort. With the UKG mobile app, employees can check their pay on the go, make changes to their information at their convenience, and see how payroll and benefit changes can affect their next paycheck, all integrated with UKG’s Payroll Software.
The Benefits of a Modern Payroll Solution
Ensure accurate and on-time pay by streamlining and automating complex processes.
Payroll processes like running payroll, precheck reporting, data loads, file feeds, post checks and more can be cumbersome and daunting if manual checks are in place. UKG payroll software streamlines complex processes by automating workflows, limiting manual errors and saving time and money. Remaining compliant can be difficult with several federal and state mandates, updates to tax rates, and new laws. If missed, this can result in costly fees and can take time to bring a system up to date.
With automated compliance and system updates, you’ll reduce the need for customization and enables native audit trail reporting. Having visibility into your payroll while its processing can save time and reduce costly errors. UKG payroll software contains multilevel security and access for different groups, which means that managers, operations, and business leaders can schedule and view their own reports with varying levels of detail and make informed, data-driven decisions.
FAQs about Payroll Software
Payroll software manages how you pay your employees. This software helps organize and automate the payroll process by calculating paychecks, tracking expenses, monitoring employee hours, and more.
Payroll software automates the most labor-intensive aspects of running payroll. It can:
- Calculate wages earned.
- Integrate payroll with time and attendance systems.
- Withhold taxes and other deductions.
- Pay employees accurately and on time.
- Generate payroll reports.
- Access important tax forms.
Payroll software can significantly assist you in staying compliant with various regulations and requirements. Here’s how:
- Tax Compliance:
- Payroll software automatically calculates and withholds the correct amount of taxes (such as federal, state, and local income taxes) from employees’ paychecks.
- It ensures that tax forms (like W-2s) are accurately generated and submitted to the appropriate authorities
- Labor Laws and Regulations:
- The software helps you stay up-to-date with labor laws, minimum wage requirements, overtime rules, and other employment regulations.
- It can track employee work hours, breaks, and overtime, ensuring compliance with labor laws.
- Reporting and Documentation:
- Generate payroll reports easily, including summaries of wages, taxes, and benefits.
- Provide accurate documentation for audits or government inquiries.
- Direct Deposit and Payment Accuracy:
- Ensure timely and accurate payments to employees.
- Direct deposit options reduce the risk of lost or mishandled paychecks.
- Employee Benefits and Deductions: Manage employee benefits (such as health insurance, retirement plans, and paid time off) through the software.
- Efficiency and Accuracy: Manually calculating payroll can be time-consuming and error-prone. Payroll software automates calculations, reducing the risk of mistakes to ensure accurate paychecks.
- Compliance with Regulations: Payroll software helps you adhere to labor laws, tax regulations, and reporting requirements. It also helps you to avoid costly mistakes and penalties.
- Employee Satisfaction: Features like direct deposit and self-service portals empower employees to access their pay information conveniently.
- Record Keeping and Reporting: Maintain detailed records for audits, tax filings, and historical data. Generate reports easily, including summaries of wages, taxes, and benefits.
- Integration with HR Systems: Many payroll solutions integrate seamlessly with other HR tools (such as time tracking, benefits administration, and attendance management).
- Scalability: As your business grows, managing payroll becomes more complex. Software scales with your needs, accommodating additional employees and complexities.
- Security and Data Protection: Payroll software ensures data security. Sensitive employee information is safeguarded.
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